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    5 tips to effective, efficient staff meetings

     

    Record says, if meeting attendees are being disrespectful or not paying attention during the meeting, use the following tactics to get them to comply:

    • Ignore them

    • Use physical proximity to quell them

    • Make eye contact with them

    • Take a break and pull them aside

    • Ask them to leave

    “Part of having an effective staff meeting is learning to be a good meeting facilitator,” says Record. “You must be prepared for everything you may encounter—not just the meeting.”

    Humor is OK to use, but follow these do’s and don’ts when you do, says Record.

    “Use real-life examples,” he says. “Make fun of yourself and use visual humor, but never laugh at your own jokes or build a meeting around a joke.”

    Related: The top 18 staff horror stories

    Battling nervousness

    It is important to manage any nervousness you may have heading into the meeting.

    “Use alpha breathing techniques, finger exercises, and try memorizing the first three to five minute of your presentation beforehand to help combat nervousness,” says Record.

    If presenting at a meeting is not your thing, Toastmasters International is a great place to improve your presentation skills, says Record.

    Related: 5 ways to fire a patient

    Alternative options to meetings

    If having a meeting isn’t an option, use alternatives to communicate with your staff effectively, says Record. Meeting alternatives include:

    • Instant messaging (IM)

    • Email communication

    • Brainstorming sessions

    • Teleconferencing

    • One-on-one meetings

    • Newsletters

    • Non-traditional meetings

    • Holding meetings during off hours

    The goal is to take your staff meetings from ordinary to extraordinary, and you can do so by employing these simple meeting tips, says Record.

    Read more from Giovanni Castelli here

    Giovanni Castelli
    Giovanni Castelli is the content specialist for Optometry Times. He is a 2014 graduate of Cleveland State University with a degree in ...

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